The revolution of technology of Google fax has had a positive impact on communication in so many ways. For instance, gone are the days that individuals needed a fax machine to send a message. Nowadays, individuals can use their Gmail accounts to send faxes. This has therefore helped businesses because the mode of communication is time-saving. In addition to this, it is environmentally friendly because the use of paper has been significantly reduced. Gmail has a lot of features that support faxing services, and this has been useful for businesses and personal correspondence. You only require a Gmail account and an email fax service that will aid in creating a connection between your email and fax server. Enlisted below are some of the benefits of using Gmail for faxing services.
Improved Clarity and Quality of Documents
Gmail faxing services ensure that you get documents that have a high quality. In addition to this, the documents have perfect clarity. The process is fast and convenient as it does not require scanning. This is because you can send the documents directly from your computer and that is why the documents are clear and of good quality because they retain all details including color. The faxes are also good quality faxes because email faxing is compatible with all machines.
This has to be one of the most significant advantages of email faxing. Individuals can send and receive faxes from wherever they are. This has been made possible mostly by the use of smartphones. Therefore, individuals can easily send faxes from their smartphones and receive notifications in the comfort of their homes. This has ultimately enabled individuals to save their time and money. In the case of an emergency in the workplace, the employees can efficiently work on the issue, and this is good for business.
Conversion of Files Formats
When using Gmail to send a fax, you can automatically convert different files to the format that enables the data to be compatible with the document to be compatible with all fax machines. In addition to this, you can easily convert the document into a PDF document, and this allows for easier printing and reading it via the desktop or your phone. Moreover, converting these documents is not a complicated process. It takes just a few seconds.
You Get a Virtual Fax Number
You get a virtual fax number when using Gmail to send faxes. This is important because it makes sending and receiving of faxes a significant overhaul and this is good for your business.
Facsimile or fax is a machine that is used for sharing scanned printed documents from one person to another. The documents are sent from one fax to an output device which can be a phone, another fax machine and today, the Gmail. In the fast-paced business world, one would expect the application of this old technology to have dwindled. However, if you thought that businesses no longer use fax, you have been damn wrong. Fax is very useful today especially with the help of service providers like Fax Truth. Actually, faxing in businesses is growing rather than declining.
Using fax in the modern technology to improve business
Recent studies show that successful companies still use fax machines. Suppliers, customers, and other stakeholders use fax too. Even governments are still faxing. Therefore, instead of thinking of doing away with this technology, we should be talking about how it is improving businesses. We should focus on making fax machines more available and simplifying the faxing process. Here are a few ways in which businesses are using fax to improve their operations.
Integrating fax with other modern technologies
Organizations that still use fax are already integrating it with modern technologies such as ERP, EHR, CRM, and email, among others. Fax is also compatible with cloud services, and we already have cloud faxing. With this integration, one enjoys the convenience of the old technology and the modernity of the latest technology in information transmission.
Enhancing information security by using fax machines Businesses are always concerned with the security of the information they share with their customers, suppliers and other stakeholders. They always look for a secure information exchange system. Faxing is one such system. It is particularly important when handling documents that require signatures. The recipient gets a printed copy of the document which can be in the form of a text document or an image.
Taking advantage of the lower cost of faxing
In this era of cybercrime, when transmitting highly sensitive private information via email, end-to-end encryption is required. Businesses have had to get secure email accounts to facilitate communications via email. Faxing is cheaper than secure mail. Its low cost is mainly because it is old technology, but it still serves the same purpose. On a different note, remember that fax machines also double as printers and photocopiers thereby reducing the cost of buying a standalone printer and photocopier.
Also, most businesses today also use fax broadcasting to bolster their sales volumes. This is so especially if the prospective customers use fax too. Indeed, the versatility of fax machines serves businesses right at these tough economic times. Getting the government involved
In summary, businesses still need fax machines. We are in the internet age where almost everybody has access to the internet. However, a business located in a rural area where internet connectivity is an issue can consider using fax machines connected to a mobile phone for communication. Whichever way you think about it, faxing is still a thing in business today.