Facsimile or fax is a machine that is used for sharing scanned printed documents from one person to another. The documents are sent from one fax to an output device which can be a phone, another fax machine and today, the Gmail. In the fast-paced business world, one would expect the application of this old technology to have dwindled. However, if you thought that businesses no longer use fax, you have been damn wrong. Fax is very useful today especially with the help of service providers like Fax Truth. Actually, faxing in businesses is growing rather than declining.
Using fax in the modern technology to improve business
Recent studies show that successful companies still use fax machines. Suppliers, customers, and other stakeholders use fax too. Even governments are still faxing. Therefore, instead of thinking of doing away with this technology, we should be talking about how it is improving businesses. We should focus on making fax machines more available and simplifying the faxing process. Here are a few ways in which businesses are using fax to improve their operations.
Integrating fax with other modern technologies
Organizations that still use fax are already integrating it with modern technologies such as ERP, EHR, CRM, and email, among others. Fax is also compatible with cloud services, and we already have cloud faxing. With this integration, one enjoys the convenience of the old technology and the modernity of the latest technology in information transmission.
Enhancing information security by using fax machines Businesses are always concerned with the security of the information they share with their customers, suppliers and other stakeholders. They always look for a secure information exchange system. Faxing is one such system. It is particularly important when handling documents that require signatures. The recipient gets a printed copy of the document which can be in the form of a text document or an image.
Taking advantage of the lower cost of faxing
In this era of cybercrime, when transmitting highly sensitive private information via email, end-to-end encryption is required. Businesses have had to get secure email accounts to facilitate communications via email. Faxing is cheaper than secure mail. Its low cost is mainly because it is old technology, but it still serves the same purpose. On a different note, remember that fax machines also double as printers and photocopiers thereby reducing the cost of buying a standalone printer and photocopier.
Also, most businesses today also use fax broadcasting to bolster their sales volumes. This is so especially if the prospective customers use fax too. Indeed, the versatility of fax machines serves businesses right at these tough economic times. Getting the government involved
In summary, businesses still need fax machines. We are in the internet age where almost everybody has access to the internet. However, a business located in a rural area where internet connectivity is an issue can consider using fax machines connected to a mobile phone for communication. Whichever way you think about it, faxing is still a thing in business today.